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How to Write a Goodbye Email to Coworkers and Examples for Every Scenario

Sending a goodbye email to coworkers is friendly, polite, and may even lead to opportunities down the line. Here’s how to write one.
by Vanessa Gibbs | Aug 17 2022

You’re packing up your desk, handing in your security badge, and leaving your job. But there’s one final thing you need to do: send a goodbye email to your coworkers. 

Whether you’re sad to leave your work wife behind or can’t wait to get out the door, take a few minutes to send a goodbye email. Need help crafting the perfect one? Keep reading for tips and templates. 

Should I Send a Goodbye Email to Coworkers?

You don’t need to send a goodbye email to coworkers, but it’s a task that should only take a few minutes of your time and the benefits include: 

  • It’s polite, professional, and friendly. 
  • You leave on good terms.
  • You can share your personal email to stay in touch. 
  • You can share details to make the transition smoother (like with external clients). 
  • You may want to be considered for future jobs or at companies your colleagues move to in the future. 

Even if you hated your job and can’t wait for it to be over, sending a quick goodbye email means you leave on a positive note with your head held high. 

How Do You Write a Goodbye Email to Coworkers? 

Here are our top tips for writing a goodbye email before finishing up your last day.

1. Keep it Short and Simple

You don’t need to write a long essay about why you’re leaving, where you’re going, and all the reasons you will or won’t miss your old job. A few paragraphs should be more than enough. 

Colleagues you’re close to may reach out for more information, or you may have already told them all the details. But Jen from accounting doesn’t need to know all the ins and outs.

Send a short and simple goodbye to the people you’ve worked with directly. 

2. Say Thank You 

A simple thank you can go a long way. Even if the job has been less than ideal, express sincere thanks for the opportunity you got to work at the company or with the team. 

If you’re emailing one person in particular, try to call out a specific thing you’re especially thankful for, such as the extra time your boss took to mentor you or the late-night phone calls your colleague had with you before a big presentation. 

3. Share Your Personal Contact Details (Optional) 

This is an optional step, but if you’d like to stay in touch with your colleagues, provide a personal email or social media account they can get in touch through. 

Remember, you won’t have access to the company email or Slack anymore! 

Sharing personal contact details is especially important if you want to keep networking with your old colleagues after you’ve left the job. 

4. Say Goodbye in Person to the Important People  

Sending a goodbye email is fine for larger teams, but there are some people you should tell you’re leaving in person, including: 

  • Your boss
  • Your direct reports
  • Your close colleagues 

Even once they know you’re leaving, having one final goodbye meeting with them on your last day can be a great way to leave the relationship on a positive note. 

5. Add Some Personality 

You don’t need to send a formal business email. Depending on how relaxed your company culture is and how well you know the coworkers you’re emailing, feel free to let your personality shine through in your goodbye email. 

That could mean sharing an inside joke or even a meme.

6. Share Where You’re Going Next (Optional) 

Close colleagues and your boss may already know what your plans are after you leave your job, but you may want to mention them in your goodbye email to other colleagues. 

This is, of course, optional. But it can come across as friendly and may encourage people to reach out if there’s an opportunity to work together in the future. 

You don’t need to go into a lot of detail, however. Simply stating your new role and company is enough. 

If you’re leaving for other reasons, you can briefly state these, too, if you feel comfortable doing so. You never know who might reach out with useful information or contacts. 

For example: 

  • “I’ve accepted a role as a software engineer at Google.” 
  • “I’m joining a health tech start up and will be running their content team.” 
  • “I’m taking some time off to travel before looking for my next role in sales next year.” 

When to Send a Goodbye Email to Coworkers 

Most people should already know you’re leaving — think your boss, your direct reports, and your close colleagues. For these people, you can simply send a goodbye email on your last day or the day before. 

For people who won’t find out about you leaving, but may need to know — like external clients — you can send an email a week or two before you leave. 

This gives them a heads-up, so you’re not just leaving them suddenly. You’ll have time to tie up any loose ends and put them in touch with the people they’ll need to contact once you’re gone. 

Goodbye Email to Coworkers Subject Line 

The subject line of your goodbye email should be short and simple such as: 

  • Thank you 
  • Goodbye 
  • It’s my last day 
  • I’m leaving [company name]

Customize this depending on the formality of your team, who you’re sending the email to, and how well you get along with everyone.

Goodbye Email to Coworkers Templates 

You’ve got the tips, now it’s time to write the email. Here are some copy-and-paste templates you can steal. Don’t forget to customize them to suit the formality of your company and how well you got on with the person you’re sending it to. 

1. Goodbye Email to Your Boss (Good Relationship) 

Good bosses are hard to find, so saying goodbye to one is tough. Express your thanks and offer to stay in touch — you never know where they may end up next in their career. 

Hi [boss’s name]

As you know, it’s my last day today!

I just wanted to stop by your inbox one last time to say goodbye and a huge thank you for everything you’ve done for me while I’ve worked at [company name]. 

It’s been so great working with you, and I’m especially grateful for all the mentorship you’ve provided me. This will be invaluable in the next chapter of my career. 

My personal email is [your email address], I’d love to stay in touch. 

I wish you all the best for the future! 

Thanks, 

[Your name] 

2. Goodbye Email to Your Boss (Bad Relationship)  

You may have hated your boss, and they may have even been the reason you quit in the first place, but it’s still important to send one final goodbye email. Keep things polite, even if you didn’t have the best relationship. 

Hi [boss’s name]

As you know, it’s my last day today!

I just wanted to stop by your inbox one last time to say goodbye and thank you for everything.

I wish you all the best for the future! 

Thanks, 

[Your name] 

3. Goodbye Email to a Close Colleague 

If you’re emailing a close colleague goodbye, they probably already know you’re leaving, but it’s still nice to touch base one last time, especially if you didn’t get to see them on your final day. 

Hi [colleague name]

As you know, it’s my last day today! *sobs*

I just wanted to stop by your inbox one last time to say goodbye and a huge thank you for everything you’ve done for me while I’ve worked at [company name]. I couldn’t have gotten through those quarterly reports without your Excel help each time. 

It’s been so great working with you (and not just because you bring in the best snacks).

Best of luck with everything and stay in touch — you have my number!

Thanks, 

[Your name] 

4. Goodbye Email to a Colleague You Don’t Know Well 

This email may be more straightforward and formal. Keep things friendly and say thanks, even if you can’t call out a specific reason for it. 

Hi [colleague name]

As you know, it’s my last day today!

I just wanted to stop by your inbox one last time to say goodbye and a huge thank you for making working at [company name] so great these past [how long you’ve worked there/few months/few years]. 

My personal email is [your email address], I’d love to stay in touch. 

I wish you all the best for the future! 

Thanks, 

[Your name] 

5. Goodbye Email to a Team 

Maybe you’ve emailed your boss and close friends in the office already, but want to send a group email to the wider team. What you say will all depend on how well you know everyone and how big the team is. 

Hi [colleague names or team name]

As you all know, it’s my last day today!

I just wanted to say goodbye and a huge thank you to everyone for making my time at [company name] so great.

My personal email is [your email address], I’d love to stay in touch. 

I wish you all the best for the future! 

Thanks, 

[Your name] 

6. Goodbye Email to Your Direct Reports 

You’ve hopefully already broken the news that you’re leaving to your direct reports. But you can send a farewell email as well to end things on a high. 

Hi [colleague names]

As you all know, it’s my last day today!

I just wanted to say goodbye and a huge thank you to everyone for making my time at [company name] so great.

My personal email is [your email address], I’d love to stay in touch. And remember, I’m always available for advice, recommendations, or coffee catch ups. 

It’s been a pleasure leading the [team name] team, and I wish you all the best for the future! 

Thanks, 

[Your name] 

  1. Goodbye Email to Your Clients 

Keep things more professional with external clients (so no memes from The Office here), but still be sure to drop them a note to let them know you’re leaving and say thanks. 

Be sure to include any details such as alternative contacts in the company or any projects you’re finishing up before you leave. 

Hi [client name],

Hope you’re well! 

I just wanted to let you know I’m leaving my role as [ job role] at [company name]. My last day is [date]. 

Please let me know if there’s anything I can do to make the transition smoother before I leave. After [date], you can contact [colleague’s email address] and my replacement should be in touch soon as well. 

It’s been great working with you, and I wish you all the best for the future!

Thanks,

[Your name]

 

You may have loved your job, hated your job, or simply want to leave it on the best note possible. Whatever the situation, sending a goodbye email to your coworkers is an important final task before logging off the company laptop for good. 

Keep things simple, say thanks, and share your personal details if you want to stay in touch — and then it’s on to bigger and better things. 

 

 

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