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Name: How to Be a Productivity Ninja
Rating: 4.4 (619 reviews)
Author: Graham Allcott

Graham Allcott

Worry Less, Achieve More and Love What You Do

4.4 (619 Bewertungen)

25 Min.

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How to Be a Productivity Ninja by Graham Allcott gives practical, easy-to-implement tips to improve your productivity and reduce stress. It helps readers to become more efficient and organized in both their personal and professional lives.

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How to Be a Productivity Ninja
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Kernaussage 1 von 8

What’s in it for me? Level up your productivity game.

Let’s be brutally honest. Traditional productivity tips like “Get up an half an hour earlier every morning” are well-intentioned – but ineffective.

These days, more and more people work in fast-paced, ultra-demanding roles. And almost everyone carries a smartphone around, which allows their work to reach them anywhere and anytime. Getting up half an hour earlier is hardly going to make an impact when you receive hundreds of emails a day. And who really wants to get up earlier anyway?

If you’ve tried and been disappointed by conventional productivity hacks and are looking for strategies that really work, then you’re ready to become a productivity ninja! These blinks offer advice that’s actually pitched to a contemporary professional context as well as ideas that will seriously streamline your workflows.

In these blinks, you’ll learn

how to achieve the seemingly impossible and reach inbox zero;
why time management is a waste of time; and
why the CORD model is a productivity ninja’s secret weapon.

You can train yourself to become a productivity ninja.

There’s no shortage of books, apps, and programs promising to help you achieve extraordinary levels of productivity. They’ll teach you how to run on 3 hours of sleep a night, work on 17 tasks at once, and answer your emails in nanoseconds. In short, they’ll turn you into a productivity superhero – or so they promise.

Here’s the problem with that. Superheroes don’t exist. And unless you happen to get bitten by a radioactive spider, you’ll never achieve anything you could really call superhuman levels of productivity.

Ninjas, on the other hand, do exist – and not just the ones trained in Japanese martial arts. In the world at large, the term “ninja” simply means a person with elite skills and a focused mindset. By employing the right techniques, anyone can become a ninja.

The key message is: You can train yourself to become a productivity ninja.

What qualities does a productivity ninja have?

To begin with, a ninja keeps her cool. Even when a ninja has a spiraling to-do list, she cultivates the calm mindset needed to tackle tricky decisions and balance competing priorities. She has processes in place to ensure that no task slips through the cracks. As a result, she’s never overwhelmed.

A ninja is ruthless, too. She says no to tasks and obligations that don’t serve her ultimate purpose, and she doesn’t tolerate unnecessary interruptions and distractions.

On top of that, a ninja is weapons-savvy. But remember, we’re talking about a productivity ninja here. She doesn't carry swords or throw stars; instead, her weapons of choice are well-honed workflows and time-management tricks – a suite of organizational tools that she can skillfully apply as needed.

Here’s another quality a productivity ninja possesses: she’s unconventional. She’s not afraid to take risks or challenge the status quo if it means getting things done quicker and better. She slashes through bureaucracy to take the shortest route between to-do and done.

A ninja is also agile – she handles her workload efficiently and is a pro at knowing when to pivot between tasks. She’s always prepared to drop everything to respond to an opportunity or extinguish a threat.

Finally, despite all those amazing qualities, here’s one thing a ninja is not: perfect. Sometimes, she’ll miss a deadline or forget a task or spend the morning scrolling through Instagram instead of tackling her to-do list. And that’s OK, because it isn’t perfection she’s aiming for – it’s consistency.

Are you feeling ready to unleash your inner productivity ninja? The next blinks will tell you how.

Your attention is valuable currency, so spend it carefully.

Productivity is all about time management – or so the conventional wisdom goes. But ninjas are hardly conventional. And a productivity ninja knows that attention management, not time management, is the key to ultra-high productivity.

You can follow all the time-management hacks you want – getting up 15 minutes earlier every day, scheduling meetings during your lunch break, and taking work calls on the treadmill. But if you can’t bring a high level of attention to those extra tasks you’ve managed to squeeze in, then all that time management goes to waste.

It really is possible to achieve and maintain inbox zero.

Have you ever seen one of those movie scenes where a ninja is surrounded by dozens of assailants on all sides – and has to execute an impressive array of kicks, leaps, and swordcraft before finally vanquishing her enemies?

Well, in the modern workplace, you face thousands of assailants intent on attacking your productivity every day: your emails. But, with a bit of ninja know-how, you can vanquish all of them without breaking a sweat.

Capture outstanding tasks, and collect them in one place.

To get things done, you need to know what there is to do. It sounds simple enough, but when it comes to collating their tasks, many people go about it all wrong. They start to list what needs to be done – and then get distracted while strategizing about how they’ll do it all. Or worse, they get overwhelmed and abandon the list altogether.

Combat half-written to-do lists with the CORD model: an approach to creating your to-do list that’s adapted to the realities of modern life. The first step, Capture and Collect, will ensure your to-do list is an accurate snapshot of outstanding tasks.

Hack your to-do list to boost your productivity.

So you’ve finished the Capture and Collect phase of the CORD model, and now you’re left with a big pile of outstanding tasks. But make no mistake – the mountain of to-do’s in front of you is not your to-do list. Not yet, at least! But it will be once you’ve worked through the next phase of the CORD model: Organizing.

The humble to-do list is one of the most popular productivity tools around. In its most common form – a numbered list of tasks that might range from “prepare presentation” to “buy milk” – it’s also far from effective. But in the hands of a productivity ninja, a to-do list turns from a pointless piece of paper into a lethal weapon.

Thinking about what you do is as important as doing it.

Once you’ve weaponized your to-do list, you’ll be amazed at how easily you flow from task to task, checking off to-do’s and putting big projects to bed. All that mental energy you’ve saved by not agonizing over which task to tackle next can be put to good use in the third phase of the CORD model: Review.

The key message is: Thinking about what you do is as important as doing it.

The best way to get things done is to do them.

At last, you’ve reached the final stage of the CORD model. You’ve collated, you’ve organized, and you’ve reviewed. What’s next? What’s the mysterious final step that will unlock the secret to ninja-level productivity?

The secret is . . . there is no secret. Once you’ve established what needs doing, organized how you’re going to do it, and refined your approach to doing it, all that’s left to do is, well, to do it! That’s why the final component of the CORD model is the Do stage.

Use smart strategies to boost your productivity.

Let’s finish up with a rundown of some of the most effective productivity techniques you can have in your arsenal.

You’ve probably heard of multitasking, where someone stays on top of many different tasks at once. So-called multitaskers tend to wear this label as a badge of pride, but they shouldn’t. Sure, you can stay on top of lots of tasks if you choose to. But if you want to finish a task in an efficient, frictionless manner, you’re far better off giving it your full attention from start to finish. So instead of multitasking, try monotasking. In other words, do one task at a time, do it well, and move on to the next one when you’re finished. You’ll find you get far more done that way.

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Worum geht es in How to Be a Productivity Ninja?

How to Be a Productivity Ninja (2014) transforms old-school time-management techniques and productivity advice into a twenty-first century handbook on how to work smarter – not harder. Adapted to the realities of contemporary work and life, it’s filled with practical guidance and exercises for boosting productivity.

Wer How to Be a Productivity Ninja lesen sollte

Chronic procrastinators who’d like to get more done
Habitual multitaskers who can’t seem to follow through
Anyone who’s scared of their overflowing inbox or novel-length to-do list

Über den Autor

Graham Allcott is one of the UK’s best-known productivity experts. In addition to authoring books like How to be a Productivity Ninja and How to be a Study Ninja, Allcott is founder of the productivity consultancy Think Productive and host of the podcast Beyond Busy.

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