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How To Write a Statement Letter – Easy and Successful

A statement letter is a document that showcases an individual's career goals, qualifications, employment history, and other relevant details to prove their suitability for a job, university admission, visa, or sponsorship. This article emphasizes the importance of an effective statement letter and provides a guide on how to write one that stands out among others.
by Chris Allmer | Jun 16 2023
How to write a statement letter

If you’re job-hunting, seeking a university admission or applying for a visa to immigrate to another country, you may be required to write a statement letter. An effective statement letter should include your career goals, qualifications, employment history, and other important details to show that you’re a suitable candidate for whatever you’re applying for. Although it plays an indispensable role in determining one’s career growth, many people do not know how to write a statement letter.

Writing an effective statement letter could make your application standout among others. It provides the reader with an insight into your mind, your journey so far, and the things you intend to do. This article provides a guide on how to write a statement letter that’ll boost your chances of getting the job, admission, visa, or sponsorship that you need.

Statement Letter – What Is It?

A personal statement is a document that tells prospective employers or admission board about your career history, dreams, talents, achievements, and goals. The purpose of writing this letter is to give the receiver all the details necessary to convince them that you truly deserve the opportunity you applied for.

Statement letter for employment (also called cover letter) is usually short and straight to the point. It briefly highlights your work experience, career goals and the things you achieved when you performed similar roles in the past. It can be as simple as a paragraph or two.

On the other hand, statement letters for university admission are more detailed and contain both your work experience and details of your academic journey. Depending on the university’s requirements, this kind of letter may be four paragraphs or above.

Dos and Don’ts of a Statement Letter

Things you Should Do

  • Stick to facts and not opinions
  • Keep it short and to the point
  • Use an official tone and professional language
  • Be honest; the reader may want to verify it
  • Follow the guidelines provided

Things you Should not Do

  • Don’t add irrelevant details
  • Don’t exaggerate your achievements
  • Avoid adding confidential and sensitive information
  • Don’t lie
  • Don’t use language that is likely to cause offense

5 Steps of How To Write a Statement Letter

1. Write an Intriguing but Personal Introduction

Your introduction paragraph should be a reflection of who you are. Tell them things about the job or course that caught your attention and made you decide to apply. If there’s an event in your life, or a job experience that relates to the position or discipline, don’t hold it back. This first paragraph is your opportunity to capture their attention, so don’t forget to throw in your sharpest hooks.

If you’re applying for an admission, you can start off by telling them about a problem you’ve identified in your field. Then proceed to tell them that taking this course will empower you to solve the problem and give you the tools and experience needed to achieve this.

A passionately crafted introduction draws the reader in, and sets the tone for the reader to have a positive bias towards you.

2. Talk About your Relevant Experiences, Skills, and Interests

Employers are more likely to hire someone with a relevant experience than the other person, whose experience isn’t related to the job description. Similarly, you have a higher chance of getting an admission offer if you have some experience in the field or express a high interest and optimism in the course content.

Any statement letter example on the internet has a few things in common with the ones provided by others. They place emphasis on relevant achievements and experiences, skills, talents, and the special values that differentiate you from others.

If you’ve ever been part of a team that did a significant job that earned your previous employer more revenue, mention it. If you’ve ever won an award or gotten an unusual promotion due to your exceptional work, this is the place to flaunt it. Your letter of statement should also show your skills and talents, and present some of the things that make you stand out from the crowd.

3. Tell them What Value you’d Add to the Team

During interviews, employers always ask, “why should we hire you?” Imagine that every other applicant has the same qualification and skills you’ve highlighted in the previous lines. Why should they overlook the others and give you the opportunity?

Everyone who knows how to write a statement letter, always has this question at the back of their mind. And you should too. Therefore, mention the specific thing you intend to bring to the organization if you get the job.

When applying for an admission, your letter of statement has to tell the board why you’d be a great asset to the school. Tell them about your academic prowess and the things you’re eager to learn. Universities encourage curiosity, so they often favor students who show great excitement at the prospect of learning new things.

4. Talk About your Career Goals

After you have shown that you’re a good fit for the position, it is necessary to connect the opportunity to your career goal. Show them how this job or admission will serve as a ladder for you, to achieve your professional goals.

While at it, bear in mind that employers don’t want to feel used. Knowing that, you must convince them that you understand that it requires a lot of hard work to reach the goals you desire, and that you’re eager to put in the work needed as well as ensuring that the company will grow as well.

This also applies to students seeking admission. Your letter of statement has to show, how the course would you help you achieve your career goals.

5. Write a Convincing Conclusion

Your concluding paragraph should be as strong as your introduction. It should be brief, and emphasize on how the coursework will equip you for your career path or how the job can help you achieve a specific career goal.

Conclusion – When and How To Write a Statement Letter

Knowing how to write a statement letter is a career hack that everyone should have at their fingertip. This is because if you want to grow in your professional or academic career, you must always write a letter of statement at different points in your journey. The best part is that, just like every other task, the more you write statement letters, the better you become at it.

Ask for Feedback after an interview, learn from it, start again and succeed. We wish you a lot of luck in your journey. If you need motivation or more help archiving the goals that you want, Blinkist got you covered.


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