Performance Review Phrases That Actually Get Results (and Make You Look Like a Boss)
Alright, let’s be real—nobody loves performance reviews. But still, 58% of companies in the US are stuck using basic spreadsheets to track employee performance. And get this: It takes U.S. managers one to two weeks to finish a review for just one person!
But hey, they’re a part of work life – we’ve already covered how to craft a killer performance review summary here (check out our guide here for the lowdown).
So now, let’s dive a bit deeper into the nitty-gritty: the actual words you use. We’re talking performance review phrases, people!
Because Feedback is a superpower – in all areas of life. And the right words can boost morale, inspire growth, and even turn a so-so employee into a top-notch professional. But, like any power, it has to be wielded carefully.
In this article, we’re going to break down the different types of performance review phrases, show you how to use them like a pro, and give you tips for tailoring your language to different situations.
So get ready to upgrade your feedback game and make those performance reviews count (without spending weeks on them!).
What to Say in A Performance Review
Let’s be honest: it’s not just what you say, it’s how you say it. Your choice of words in a performance review can be the difference between a productive conversation and a total disaster.
Because here’s the thing – the right performance review phrases can:
- Set the mood: Ever heard the phrase, “You catch more flies with honey than vinegar?” It’s true! Positive and encouraging language can create a collaborative atmosphere, while harsh or critical words can put your employee on the defensive.
- Cut the confusion: Vague feedback like “needs improvement” or “good job” doesn’t really tell your employees what they’re doing right or wrong. Specific phrases in your performance review help clarify expectations and give actionable feedback.
- Build a dream team: When your team feels heard, supported, and understood, they’re more likely to go above and beyond. The right words can foster a sense of teamwork and shared goals.
- Avoid the awkwardness: A lack of clarity can lead to misunderstandings and resentment. Clear, concise language keeps everyone on the same page.
Speaking of avoiding awkwardness, let’s talk about difficult conversations. You know, the ones that make you want to hide under your desk. But don’t worry, Roberta Matuson’s book Can We Talk? has got your back with seven awesome principles for tackling those tough talks like a boss.
And if you’re short on time (aren’t we all?), the following Blinkist summary gives you the need-to-know info in a flash.
Can We Talk?
- 23 min reading time
- audio version available
So, next time you’re tempted to write “meets expectations” for the fifth time, try harder. The right words can transform your performance reviews into a valuable tool for growth and development.
The 4 Types of Performing Review Phrases You’ll Need
Now, let’s be more specific and delve into the various types of performance review phrases. These will help you give feedback that is clear, actionable, and (dare we say) motivating. We will outline the 4 main types and provide examples for each.
1. Strengths-Focused Phrases
These phrases are about celebrating wins and highlighting your employees’ awesome work. Think of it like giving a shout-out to your team’s MVPs (most valuable players).
Example of phrases
- “Consistently exceeds targets”
- “Demonstrated exceptional initiative in [specific project or task]”
- “Is a top performer in [specific skill or area]”
- “Provides valuable insights and contributions to the team”
- “Goes above and beyond to deliver outstanding results”
Want to master the art of not just giving positive feedback but truly understanding and leveraging individual strengths?
Check out the Blinkist summary of Now, Discover Your Strengths by Marcus Buckingham. It offers a unique approach to identifying and developing your own talents, as well as those of your team members.
Now, Discover Your Strengths
- 12 min reading time
- audio version available
2. Areas for Improvement Phrases
Let’s face it, nobody’s perfect. But the way you deliver constructive criticism can make a world of difference. The following performance review phrases focus on growth and development, not blame or shame.
Example phrases
- “Would benefit from additional training or mentorship in [specific area]”
- “Has the potential to further develop [specific skill or area]”
- “Could improve communication by [specific action]”
- “Would be more effective by [specific suggestion]”
- “Has an opportunity to grow in [specific area]”
If you’re looking for a comprehensive guide on developing your employees’ full potential, also check out the Blinkist summary of Growing Great Employees by Erika Andersen. It offers valuable insights and practical tools to help you create a culture of continuous learning and improvement.
Growing Great Employees
- 15 min reading time
- audio version available
3. Goal-Setting Phrases
These phrases help you and your employees chart a course for the future. They align individual aspirations with company objectives and create a clear path for growth.
Example phrases
- “Will focus on mastering [specific skill or area]”
- “Aims to achieve [specific goal] by [timeline]”
- “Will take on additional responsibilities in [specific area]”
- “Will explore opportunities for professional development in [specific area]”
- “Will collaborate with [specific team or individual] to achieve [specific goal]”
Speaking of collaboration, the Blinkist summary of High-Impact Tools for Teams can help you and your team level up your collaboration game. It’s packed with practical tools and methods for aligning team members, building trust, and getting results faster.
4. Behavioral Phrases
These phrases zoom in on specific actions and interactions, giving your employees concrete feedback on what they’re doing well and what they could do differently.
Example phrases
- “Actively seeks feedback and applies it to improve performance”
- “Consistently collaborates effectively with team members”
- “Demonstrates strong leadership skills in [specific situation]”
- “Handles difficult situations with professionalism and tact”
- “Is a reliable and dependable team player”
If you’re ready to dive deeper into the art of giving and receiving it effectively, take a look at the Feedback (and Other Dirty Words) by M. Tamra Chandler and Laura Dowling Grealish. It’s a comprehensive guide to creating a positive feedback culture and overcoming common communication challenges.
Feedback (and Other Dirty Words)
- 13 min reading time
- audio version available
And now that you’ve got your phrasebook, you’re ready to start crafting clear, concise, and impactful feedback. Remember, your performance reviews are all about finding the right words for the right situation.
Tailoring Your Performance Reviews to Different Personalities
Just like you wouldn’t wear a swimsuit to a business meeting (hopefully), you shouldn’t use the same performance review phrases for every employee. Here’s how to tailor your language to different scenarios:
Phrases for High Performers
These are your rockstars, the ones who consistently go above and beyond. They need feedback that challenges them and keeps them motivated.
Example phrases
- “Continues to exceed expectations and sets a high bar for the team.”
- “Demonstrates exceptional leadership potential and consistently inspires others.”
- “Is a valuable asset to the company and consistently delivers outstanding results.”
- “Has a proven track record of success and consistently takes on new challenges.”
- “Is a role model for others and consistently demonstrates a strong work ethic.”
Phrases for Struggling Employees
These employees may be facing challenges, but they also have the potential to grow. Your feedback should be supportive, encouraging, and focused on solutions.
Example phrases
- “Has shown improvement in [specific area] and is on the right track.”
- “Would benefit from additional resources and support to reach full potential.”
- “Is a valuable team member and has the potential to overcome current challenges.”
- “Is committed to growth and development and is actively seeking feedback.”
- “With additional coaching and guidance, can achieve success in [specific area].”
Phrases for Team Reviews
When reviewing a team’s performance, it’s essential to acknowledge collective achievements and emphasize the importance of collaboration.
Example phrases:
- “Successfully collaborated to achieve [specific goal].”
- “Demonstrated strong teamwork and communication throughout the project.”
- “Worked together effectively to overcome challenges and achieve outstanding results.”
- “Fostered a positive and supportive team environment.”
- “Contributed valuable insights and perspectives to the team’s success.”
Understanding the dynamics of group collaboration and harnessing the power of diverse perspectives is key to unlocking your team’s full potential.
To create a truly high-performing team, check out Dream Teams by Shane Snow and learn more about the science behind successful teams with diverse views.
Dream Teams
- 25 min reading time
- audio version available
Performance Reviews: Your Words Have Power… And So Does Your Time
Remember, the phrases you choose in those performance reviews can be the difference between a productive conversation and a total waste of time – and as we mentioned before, ain’t nobody got time for that! (Especially when research shows it takes managers an average of one to two weeks to finish a single review!)
By using clear, specific, and tailored language, you can create a culture of open communication, continuous improvement, and shared success. And hey, who wouldn’t want that?
Speaking of feedback, we all know it’s a two-way street. It’s just as important to be a good receiver of feedback as it is to be a good giver.
That’s where Blinkist’s book collection, How to Receive and Implement Feedback, can lend a helping hand. These bite-sized summaries explore how to turn feedback into action, break unhealthy patterns around criticism, and measure your progress to stay motivated.
And if you’re looking for even more tips and tricks to improve your management skills – without sacrificing your precious time – head over to the Blinkist library.
With over 7,500 titles covering everything from leadership and communication to personal development and productivity, you will surely find something that interests you.
Even if you’re really short on time, don’t worry – Blinkist’s bite-sized summaries give you the key insights from each book in just 15 minutes. So you can learn something new and level up your skills even on your busiest days.
So, go ahead, give it a try – your team (and your career) will thank you.
