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Notion vs. Evernote: Empowering Personal and Professional Success

Exploring Notion vs Evernote, this comprehensive guide helps you understand key features and identifies the optimal app for your personal and professional productivity needs. Embark on your journey towards superior organization and productivity with Blinkist.
by Chris Allmer | Nov 16 2023

In this racing contemporary world where time is a commodity and quick access to information is power, standing out invariably demands high self-organization and productivity. The capacity to keep track of tasks, manage time efficiently, and remain focused on goals is no longer an exception but a rule in professional and personal fields.

As we swipe through web pages or jump from one app to another, seeking to devour knowledge or utilize utilities bit by bit, it becomes crucial to store and organize this influx of information effectively. This is where note-taking and organization apps come into play.

Yet, to offer you more digital prowess, this article will delve into two powerful and highly praised applications that have altered how we perceive note-taking and organization – Notion and Evernote.

Both applications, armed with user-friendly interfaces and many awe-inspiring tools, elevate your productivity levels and help you maintain your self-organization. Whether you’re a freelancer managing multiple work projects, a student juggling tons of research, or someone who simply likes having their life neatly laid out, this comparative look at Evernote vs. Notion will help you pinpoint just the right tool for your needs.

Notion vs. Evernote at a Glance

Dipping into the world of digital organization, we encounter Notion and Evernote, two tool-laden platforms designed to supercharge your productivity. 

Notion, since its inception, has managed to carve a unique niche in the realm of productivity tools. Its multifaceted platform has capabilities beyond note-taking, rendering it a potent hybrid tool providing an all-in-one workspace.

Its strength lies in its ability to seamlessly blend note-taking, task management, database creation, and team collaboration, customizing the way you want. You can quickly capture thoughts, break complex projects into achievable tasks, schedule your day, and create in-depth databases, all while collaboratively sharing your work with others if needed.

Thus, Notion is a cohesive platform that can adapt to diverse organizational needs, making it an essential tool in today’s dynamic and fast-paced work environment.

Evernote, often hailed as the Swiss army knife of note-taking apps, makes storing, searching, and organizing information effortlessly. It’s perfect for capturing various forms of information (such as notes, photos, voice memos, or web snippets) and making them instantly accessible and searchable across all your devices.

Furthermore, Evernote’s capability to scan and digitize physical documents such as business cards and receipts helps declutter and ensures that important information is never misplaced or forgotten. Enhanced by features like tagging notes, creating notebooks, and sharing access, Evernote can become your personalized digital library. 

Key Features & Offerings: Comparing Notion vs. Evernote

Notion Evernote
Notes tools Yes Yes
Suitable for Project Management Yes No
Templates +5.000 Free templates 76 Basic templates available
File upload limit 5MB per file in Free Plan 25MB per month
  • Free Plan
  • Plus Plan $10/user/month
  • Business Plan $18/user/month
  • Enterprise Plan – under request
  • Free Plan
  • Personal $14,99/month
  • Professional $17,99/month
Sharing options Collaborative spaces for teams (up to 10 people in Free Account) 
  • Shareable even with non-Evernote users
  • Permission control for editing notes
API and integrations Public API and connections to Slack, Zapier and more in Free Plan. Integration with Google account.

Integration with Slack, Salesforce, Teams and more only in Professional Plans.

Support Yes Yes
Ease of use 3/5: Complex modules that require medium-high userlevel  5/5: Very intuitive


Notion’s Key Features: The All-In-One Toolbox

Notion offers an impressive array of customizable features, allowing you to tailor your workspace to your needs. Beyond note-taking, you can create databases, incorporate Kanban boards, navigate calendar views, and embed third-party content. With its excellent collaborative features, teams can work synchronously or asynchronously on different projects, perfect for remote teamwork.

  • Customizable Workspace: Notion is like your personal productivity playground. You can create separate pages for different projects or domains, and within each page, you can build easy-to-use modules or “blocks,” which can be text, images, checklists, database tables, and even embedded files. This interactive, user-friendly approach fosters a personalized workspace that mirrors your thought processes.
  • Advanced Notetaking: Notion’s notetaking prowess comes with the ability to include various media, create nested pages, and link between pages. The advanced text styling and formatting elements make it a compelling choice over traditional note-taking platforms.
  • Database & Kanban Boards: Notion allows you to create databases, either as tables, lists, or cards (using the Kanban view). You can categorize, sort, and filter entries for easy navigation – a valuable tool when managing complex tasks or projects.
  • Task & Project Management: The arena where Notion truly shines. You can create task lists with due dates and assignees and track them on a nicely plotted timeline view or a Kanban board. It also allows embedding Google Maps, YouTube videos, PDFs, or Spotify tracks.
  • Collaboration: Notion’s collaborative features are a boon if you’re part of a team. Team members can comment, share, assign tasks, and edit files in real-time, making the app an excellent choice for remote teams.

So, who is Notion helpful for? Its usefulness is vast – spanning professionals managing various projects, students organizing study notes and coursework, writers planning their articles or books, and even families that want to keep shared shopping lists or travel plans. If your work involves juggling lots of information, ideas, and tasks, and you struggle being productive, Notion can be your powerful ally. 

With personal responsibilities and professional commitments vying for our time and attention, productivity becomes more than a desirable trait – a necessary skill. Learning to prioritize tasks, efficiently manage time, and stay focused amidst distractions is vital to perform this balancing act successfully.

It’s here where resources like the “Supercharged Productivity” collection on Blinkist can be instrumental. From tips to tackle procrastination to effective ways to manage workload, the collection equips you with practical tools to streamline your tasks and boost your productivity. 

Notion Premium Plans

Beyond its free plan, Notion offers three premium plans: the Plus, Business, and Enterprise plans. The Plus, priced at $10 per month, is perfect for individuals seeking to supercharge their organizational abilities. This plan enables unlimited file uploads, unlimited blocks for teams, access to a 30-day version history of all your pages, and, importantly, invite up to 100 guests. 

If you’re part of a team, the Business plan, $15 per member per month, provides everything from the Plus plan and extends it to advanced page analytics, private team spaces, and access to up to 90-day version history. In this plan, you can invite up to 250 guests.

For the Enterprise Plan, it’s necessary to contact the Sales Team.

Free Plus Business Enterprise
Price $0 $10 $15 Budget determined by the sales team
Pages & blocks Unlimited for individuals Unlimited Unlimited Unlimited
Page history 7 days 30 days 90 days Unlimited
Page analytics Basic Basic Advanced Advanced
Collaborative workspaces
Guest collaborators 10 100 250 250
Custom domain
Team spaces
Private team spaces (for sensitive information)
Public API and integrations
Priority support

All these plans make Notion a strong candidate for team productivity and project management. Hence, with its range of prices, Notion suits both individual users, small companies, and businesses.

Evernote’s Key Features: A Personal Database in Your Pocket

Evernote shines with its original strength – seamless note-taking. It provides an outstanding search feature that locates text within images – useful when you’ve stored a plethora of data. Trusted by millions worldwide, it has proven to be a reliable tool for capturing and recalling information when needed.

  • Robust Notetaking: As repeatedly said, Evernote’s core strength is note-taking. It supports rich-text formatting; you can add photos, audio files, clickable checkboxes, tables, and hyperlinks to your notes, making them comprehensive and multimedia-rich.
  • Document Scanning: Whether you need to digitize physical documents, receipts, or even handwritten notes, Evernote’s document scanning takes care of it all. It scans and saves them in your notes for easy access and search.
  • Powerful Search: With Evernote, you can swiftly find the necessary information. Its search feature extends to the text within images or scanned handwritten notes.
  • Sync Across Devices: Evernote syncs your notes across all devices, ensuring that your information is always at your fingertips, whether on your smartphone, tablet, or desktop.
  • Notebooks and Tags: Organize your notes into notebooks for different topics or projects, and further categorize them using tags. It’s an efficient method to cluster related information and find it quickly later.

So, who is Evernote beneficial for? Whether you are a professional planning a meeting, a student preparing for an exam, a writer brainstorming for ideas, or someone who just likes to keep their thoughts and life organized, Evernote is a convenient tool. Its ability to quickly capture and retrieve various data types makes it an ideal partner in the journey of productivity and organization.

Evernote Premium Plans

Beyond its Basic free plan, Evernote offers three subscription plans tailored to different user needs – Personal, Professional, and Teams

The Personal plan, priced at $14.99 per month, offers several upgrades over the Basic plan, including access to notes offline, integration with Google Calendar, and more storage capacity. The Professional plan, at $17.99 per month, benefits users with even more features, such as in-app PDF and document editing, more sharing options, and priority customer support.

The Teams plan, priced at $14.99 per user per month, extends all these features to a collaborative workspace, making it perfect for business organization and productivity. Thus, Evernote structures its plans to cater to individuals and collaborative teams, seeking varying degrees of utility and functionality.

Free Personal Professional Teams
Price $0 $14.99 $17.99 $24.99
Monthly uploads 60MB 10GB 10GB 20GB + 2GB per user
To-Do lists
Reminders and notifications to notes
Recurring tasks
Synchronize with Google Calendar
Assign tasks to others
Web Clipper
Forward emails to Evernote
Home page customization
Offline Acces
Priority support


Notion vs Evernote: Pros and Cons

Let’s now break down all the facts about Notion and Evernote in terms of their advantages and drawbacks:


Notion Evernote
Highly customizable to fit individual or team needs Document scanning and digitization of physical documents like receipts or business cards.
Excellent collaborative tool with abilities such as simultaneous editing, commenting, and assignment delegations Tagging and notebook system
Many valuable features are available on the free plan
High stability and user-friendly interface is beneficial for less tech-savvy users




Notion Evernote
There could be a steep learning curve due to the numerous features and high customization level Compared to Notion, Evernote does not offer as much customization and flexibility.
Lacks offline functionality on mobile devices in the free version Collaboration features are not as comprehensive as those found in Notion
The search feature could lack precision when compared to Evernote
May seem less innovative or advanced when compared to newer entries like Notion



Notion vs. Evernote: Our Final Recommendation

To wrap up, deciding between Notion and Evernote essentially depends on your needs and preferences. 

Navigating the ecosystem of productivity apps can seem daunting. However, understanding key features and functionalities arms you in making a choice that best suits your lifestyle and workflow. Notion and Evernote, each with their unique offerings, stand out as competent allies in pursuing organization and efficiency.

While Notion’s malleability and stand-out integrative features make it a compelling choice for project management and collaboration, Evernote’s robustness, ease of use, and excellent note-taking capabilities remain a noteworthy contender.

Yet, remember, productivity goes beyond using a powerful app. Your mindset, habits, and consistent efforts are more significant in being organized and efficient. To further elevate your productivity, consider exploring the Blinkist collection “Supercharged Productivity.”

This curated list offers a wealth of insights from the best productivity literature. For in-depth understanding, delve into Jason Selk’s Blink “Organize Tomorrow Today.” It provides an exceptional roadmap for managing time and prioritizing tasks.

At the end of the day, each tool serves as a means to an end: creating an organized, productive, and fulfilling personal and professional life. Choose your tool, combine it with a positive productivity mindset, and watch yourself become more organized, efficient, and successful. Remember, the best tool is the one used consistently and efficiently! Keep organizing, keep inspiring!

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